Storage – My Life Dox

You’ve spent money getting your affairs in order so don’t leave things to chance.

Once your documents are completed by you and confirmed by us as having been correctly signed and witnessed*, to prevent them being lost or destroyed, our sister company My Life Dox Ltd will store them for you.

My Life Dox Ltd is a stand-alone entity. Being separate ensures all contact and services remain intact for the future.  It provides safe and secure storage for you via storage partners Zedra, Iron Mountain and The National Will Archive.

We securely store:

  • Wills
  • Letters of Wishes
  • Trusts
  • Lasting & Enduring Powers of Attorney

We provide you with a storage certificate which can be given to your executors/trustees/attorneys and confirms your storage reference along with what to do in order to retrieve your document(s).

The cost to you to store your documents is either:

£1.50 per person per month by direct debit for storage alone. We call this DocumentStore, or

£2.50 per person per month by direct debit for storage, once a year basic amendment and 15% discount to the net fee of any additional subsequent services provided by My Life Dox or My Life Law. We call this DocumentCare.

Basic amendments to your documents (Wills, Letters of Wishes, Lasting Powers of Attorney and Enduring Powers of Attorney) are currently charged at £99* per document, unless you have subscribed to DocumentCare.  Basic amendments are alterations or changes to the content of the will as it stands.  Additional structural changes/provisions will be charged at prevailing rates which will be made clear by your consultant in advance of you proceeding with any recommendations.

Identity Verification Documents

We need to formally identify who you are to make sure we dealing with the right person.

To do this we need one document (original or certified copy) from List A and List B AND one additional document from either list A or B

A. Proof of Identity

  • Current signed passport
  • Birth certificate
  • Current photographic driving licence
  • Full old-style driving licence
  • Armed Forces ID card/Police warrant card
  • Identity card
  • Residence permit issued by the Home Office
  • Firearms or shotgun certificate
  • Benefit book or original notification letter from Benefits Agency
  • Photographic registration cards for self-employed individuals in the construction industry -CIS4

B. Proof of Address

  • Confirmation from the electoral register
  • Recent utility bill or bank statement, not more than 3 months’ old.
  • Council Tax demand or statement
  • Current UK driving licence (but only if not used as evidence of ID)
  • Local Authority rent card or tenancy agreement.
  • Mortgage statement
  • Solicitors letter confirming recent house purchase or land registry confirmation of address
  • Benefit book or original notification letter from Benefits Agency (but not if used as evidence of ID)
  • Inland Revenue self-assessment or tax demand
  • Electoral Register entry
  • NHS Medical card
Terms and conditions for these services can be found here.
Your documents can be retrieved at anytime as required or at a time of need usually within 7 working days. A retrieval fee of £18.50** may apply to cover the administration of retrieval and then forwarding by Royal Mail Special Delivery..

To retrieve your documents call 0330 555 1231 or complete our request form below.

We will need:

  1. Full identification for yourself (please see here for what is acceptable) )
  2. A Death Certificate if applicable
  3. Completed Authority to Release
  4. Payment of the retrieval fee.

Usually email copies are fine.

*only applies to documents prepared by us and we cannot be held responsible for any documents produced elsewhere

 

**this applies to clients who are not paying for us to store their documents.  Services other than Royal Mail special delivery may attract additional costs.

 

Identity Verification Documents

We need to formally identify who you are to make sure we dealing with the right person.

To do this we need one document (original or certified copy) from List A and List B AND one additional document from either list A or B

A. Proof of Identity

  • Current signed passport
  • Birth certificate
  • Current photographic driving licence
  • Full old-style driving licence
  • Armed Forces ID card/Police warrant card
  • Identity card
  • Residence permit issued by the Home Office
  • Firearms or shotgun certificate
  • Benefit book or original notification letter from Benefits Agency
  • Photographic registration cards for self-employed individuals in the construction industry -CIS4

B. Proof of Address

  • Confirmation from the electoral register
  • Recent utility bill or bank statement, not more than 3 months’ old.
  • Council Tax demand or statement
  • Current UK driving licence (but only if not used as evidence of ID)
  • Local Authority rent card or tenancy agreement.
  • Mortgage statement
  • Solicitors letter confirming recent house purchase or land registry confirmation of address
  • Benefit book or original notification letter from Benefits Agency (but not if used as evidence of ID)
  • Inland Revenue self-assessment or tax demand
  • Electoral Register entry
  • NHS Medical card

Document Retrieval Form

Please complete the form for document Retrieval. Alternatively, you can download the form and return to us by post. By submitting the online form, this acts as an electronic authorised signature.

Document Retrieval form

All documents for

In my/our role as Testator/Executor/Attorney [please complete the section(s) below], I/we:

Add another Role

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authorise and request you to forward said documents to: My Life Law, Orion House, Barn Hill, Stamford. PE9 2AE.

RETRIEVAL FORM

My Life Dox Ltd

Orion House
Barn Hill
Stamford
PE9 2AE

T. 0330 555 1231

Company registration No. 09423146

No obligation advice and a promise

Our promise is to let you decide at your own pace and treat your family like we would our own.

CONTACT US TODAY